34 tools and apps for restaurants

The technology of restaurants It should allow restorers to be successful and do what they love, not create unnecessary headaches. Fortunately, great strides are being made every day in the software, technology, and services available to restaurateurs.

According to Toast Restaurant Success Report 2019 :

  • The restaurants use an average of three technology providers to manage administrative operations.

  • 50% of professionals in restaurants says that the accounting, payroll and business intelligence software is extremely important to your restaurants.

  • 68% of restaurant professionals review sales reports regularly, 45% check regularly labor reports and 32% check regularly menu reports .

To help you stay current with the latest and greatest, we've compiled a list of some of the best restaurant productivity tools and apps out there. These resources should help you simplify operations, so you can focus on what really matters: spending time with your guests, food and equipment.

34 essential restaurant productivity tools and applications

7 shifts

Restaurant management tools and applications 7shifts

7shifts is a mobile platform for programming and management cloud-based workforce trusted by 250,000 restaurant professionals. Helps you save time with programming, effectively manage your labor costs and optimize workforce communications from anywhere.

Available on Android and iOS |


Avero provides restaurateurs with invaluable information on business operations and sales. It offers a powerful solution that gives you the answers you need about your restaurant's performance so you can leave the back office and head out onto the floor to connect with guests. When integrated with your POS system, you can access a full suite of solutions such as server performance monitoring, Inventory management, monitoring costs labor and food, the management income and more.

Available on Android, iOS and Web |


Want to keep track of kitchen and bar inventory effortlessly? BevSpot is a software management of food and beverage programs that allows you to take inventory of kitchens and bars on any device and order with ease. With BevSpot, you can also gain insights on sales performance, helping you make better strategic purchase and improving your profit margin.

Available on Android, iOS and Web |  


BlueCart is a web and mobile platform that allows you to order Inventory from all your providers right from your phone. BlueCart tools work to streamline the ordering process - you can explore your network of featured vendors (or add your own), order and inventory from shelf to sheet, and return additional or damaged products.

Available on Android, iOS and Web |  


Bonusly, a tool that helps management recognize restaurant staff and combat staff turnover , is a platform that encourages employees to do their best to have their co-workers and managers send them “points” that they can redeem for prizes and gift cards. This app helps inspire your employees to be more productive, so your restaurant can do the same.

Available on Android, iOS and Web |  


Buffer is an application that helps you manage all the accounts of social networks of tu restaurant In one single place. You can plan and schedule posts in advance, measure social media performance, and more from your phone or laptop.

Available on Android, iOS and Web | Learn more


Chowly seamlessly blends his third-party online ordering platforms, such as GrubHub, UberEats, DoorDash, and others, with his restaurant POS. Reduce errors and time spent manually entering orders so your team can focus on doing what they love.

Available on Android, iOS and Web |  

The cost of opening a restaurant calculator 

cost of opening a restaurant calculator restaurant management tools and applications

Are you preparing to open a new restaurant? This free Toast calculator helps you break down the many restaurant start-up costs that New owners should consider everything from professional services to interior finishes and equipment all in one place.

Available on the web |  


Do you ever have an idea and just have to write it down? Don't look for a laptop or even the notes app on your phone, give Evernote a try. Evernote organizes all of your notes in folders and notebooks, so you can easily see what is most important to you at any time. Plus, it lets you attach photos, PDF files, to-do lists, checklists, and more to each note, so you can manage your restaurant more productively.

Available on Android, iOS and Web |  


There is never enough time when you work in a restaurant. When you finally have a spare minute, whether you're hiding in a bathroom or dressing room, but have a backlog of blog posts and articles you want to read, it can be frustrating and overwhelming. Feedly consolidates all the posts you read, from Forbes to Nation's Restaurant News and Toast Restaurant Blog , in an easy to read format. Because Feedly is connected to millions of feeds and posts, you can find the content related to the restaurant that interests you in one place.

Available on Android, iOS and Web |  

Food Cost Calculator

Calculate the cost percentage of food It can be time consuming and confusing, but it doesn't have to be. To help you reach the end of your food cost percentage, Toast developed a free Food Cost Calculator.

This calculator shares the five most popular items (and their price breakdown) on similar restaurant menus in your state, then lets you dive into those menu items and calculate the cost of food for each item, plus the cost per pound. and / or the cost per cup for each ingredient It also gives you the ability to create your own custom menu items and determine the ideal price.

Available on the web |  


Hootsuite is another application and platform management social media, an alternative to the Buffer mentioned above. It allows you to manage all your restaurant's social media accounts in one place. You can schedule posts, monitor trending topics, measure performance, and more.

Available on Android, iOS and Web |  


HotSchedules provides a cloud-based mobile solution that helps reduce the time it takes for managers to create, communicate, and manage employee work schedules. Helps you schedule the right people at the right time to reduce labor costs by up to two percent. At a time when labor it's such a pressing problem, a programming tool like HotSchedules is a must for productivity.

Available on Android, iOS and Web |  


IFTTT - If This Then That - connects all the apps you know and love and creates “recipes” that help these individual apps seamlessly communicate with each other and share valuable information. For example, you can set up a recipe that instantly posts your Instagram photos as native photos to Twitter (instead of links) or one that automatically shares your Facebook status updates on LinkedIn.

Available on Android, iOS and Web |


Incentivio is a cloud-based mobile interaction platform that helps restaurants acquire new customers, generate visits, increase customer spending, and increase customer loyalty and engagement. Allows you to place orders online, mobile apps native and loyalty programs digital in a matter of weeks.

Available on Android, iOS and Web |  

Last pass

The more tools you add to your restaurant arsenal, the more passwords you have and all those passwords will be difficult to remember and protect. LastPass is a convenient password manager designed around data privacy. The app gives you access to your passwords when you need them and makes it easy to generate a unique password for each account so you are always protected against hacking.

Available on Android, iOS and Web | Get it free


Never worry about calling back or scheduling a conference call with restaurant stakeholders. MobileDay syncs with your smartphone calendar, notifies you of upcoming meetings, and lets you connect to your calls with a single tap. Even if you're on the go, you don't need to search for a conference line pin or access code.

Available on Android and iOS | Learn more 

OpenTable GuestCenter

restaurant management tools and applications that can be opened

Do you want to manage your restaurant reservations from anywhere? GuestCenter by OpenTable provides reservations and guest management, whether you're in the office or on your phone. Automates table status updates, gives you access to real-time shift revenue and average guest spend, and more.

Available on Android, iOS and Web |  

Outlook y gmail

Outlook and Gmail are two of the largest email applications on the market. They allow you to manage all your email communications on the go. You can also schedule appointments and keep up with your calendar using the apps.

Available on Android, iOS and Web |  


Instead of guests waiting to order and get their pints of beer, give them a chance to serve it themselves. With the PourMyBeer Self-Service Bar Faucet System, you will need fewer staff to manage your bar and enhance your guests' experience by serving their drinks faster and easier. They will wait less and be encouraged to buy more.

Available on the web |  


Restaurant365 is a consolidated back office solution created for restaurants that helps manage your accounting, Inventory y programming labor. Helps you forecast sales, control better food costs and optimize your staffing schedule based on your sales history, timing, and even weather.

Available on Android, iOS and Web |  

Restaurant Productivity Calculator 

This free Toast resource allows restaurant owners and managers to find the gaps in their day and see where they compare to the average restaurateur.

All you have to do is enter the number of hours per week that you spend on tasks like inventory tracking, accounting and reporting, and menu work. The template then adds up your time so you can see how much time you spend at the restaurant each week and where you can make changes to your schedule to be more productive.

Available on the web |  

Restaurant schedule template

Has an employee ever missed a shift or entered at the wrong time because they did not look at the posted break room schedule before leaving their last shift? That's why Toast created this free and simple solution from restaurant schedule . The Restaurant Scheduling Template allows you to easily schedule your restaurant staff shifts. Plus, it's responsive, can be updated on the fly, and employees can access it from home or on their phones.

Available on the web |  

Restaurant Technology ROI Calculator

Be sure to make the most of the technology of your restaurant with the free ROI Calculator from Toast's Restaurant Technology. It is an easy guide to analyze the success of the your restaurant's POS system . It also helps you calculate ROI down to the dollar and presents unique ways that your point of sale system can give you back, based on industry statistics.

Available on the web |


Open a new restaurant? You may want to download the Restaurateur app to outline the business plan and your restaurant's financial plan. Enter your space size, average number of checks, cost ratios and monthly expenses, and Restaurateur will instantly generate a profit and loss statement for you calculating your balance on sales and checks. Additionally, the app alerts you when your ratings fall outside of industry guidelines.

Take your results to your potential landlord to negotiate a lower rent, or export them to your favorite business planning software to prepare for conversations with banks, lenders, and investors.

Available on iOS | Download it now


ReviewTrackers review management software lets you use customer feedback to act today and predict tomorrow. Collect feedback from your happiest guests and use data to gain insights to improve your business, all in one easy-to-use dashboard. This app consolidates reviews from Google+, TripAdvisor, Facebook, Yelp, and more.

Available on Android, iOS and Web |  


With over 16 million songs licensed to your restaurant, Rockbot lets you play the best background music to achieve the ambiance you want. Your tea can easily manage and change what is being played in your restaurant and control the application from a mobile device. You can also surprise your guests and create an amazing experience by allowing them to see the music playing, request songs from your previously approved library, and discover your promotions.

Music is customized for your business, so you can set up playlists to automatically play throughout the day and stop worrying about the environment and even restaurant music licensing fees .

Available on Android, iOS and Web |  


rooam restaurant management tools and applications

Do you want a new way to improve the guest experience? Rooam allows guests to pay their bar or restaurant bill remotely from their phones. They also offer chargeback protection and can drive customer acquisition and re-engage customers with in-app events, targeted digital promotions, and targeted email campaigns. 

Available on Android, iOS and Web | Learn more


Want to make it easy for your guests to order on their preferred channels? Say2eat offers a white label tool that allows your audience to discover your restaurant, connect and order everything within popular marketing and communication channels such as Facebook Messenger, Twitter, Slack, and more.

Available on the web |  


Protect and monitor your business with Solink's video surveillance service, which links your security images to your sales transactions. Have complete visibility of every action and transaction for every location from any device. Solink also offers the tools your team needs to identify training opportunities, compliance issues, and security issues.

Available on Android, iOS and Web |  


SpeedETab is an industry leader in native mobile ordering, mobile payment and analytics solutions for restaurants. They help you design branded ordering experiences - whether it's an app, landing page, or online ordering site - that target the technology and channels your guests use the most, making ordering and payment are easy to navigate. 

Available on Android and iOS | 

Sprout Social

Another tool administration social networking site, Sprout Social, allows you to view all your messages in one place, easily view your conversation history, and assign certain tasks or to-do lists from messages. It acts as a social inbox so you can quickly post, monitor, and schedule content on Twitter, Facebook, Google+, and LinkedIn.

Available on Android, iOS and Web |  


Are you inundated with emails that you don't have time to unsubscribe from? That's what makes Unroll.Me a lifesaver. With Unroll.Me, you can instantly see a list of all your subscription emails. It then allows you to unsubscribe from spam emails and consolidate the emails you want to keep, all with a simple swipe.

Available on Android and iOS |  


xtraCHEF is an automated accounts payable processing and cost management platform built for restaurants. It helps you automate invoice management, eliminating manual accounting and inventory management tasks. Plus, you can analyze your food costs and improve your purchasing decisions with less effort.

Available on Android, iOS and Web | 

I am a dreamer and in my dreams I believe that a better world is possible, that no one knows more than anyone, we all learn from everyone. I love gastronomy, numbers, teaching and sharing all the little I know, because by sharing I also learn. "Let's all go together from foundation to success"
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